It really doesn’t matter who you are, unless you’re living under a rock somewhere in the middle of nowhere, we guarantee, you’ve got admin. Much like our beloved great white shark in Jaws, just when you thought it was safe to not check your inbox, to-do-list, reminder-list, reminder-app, Siri reminder, and who knows what else, you’re taken – gone! You know you’ll be swamped until you’ve made a dent. But how can you actually get on top of it and not just fight fires? The goal is to be operating in a zen-like state where you are free to focus on the things you want to be directing your energy to, and not the other way around.

There is life beyond admin. No really, there is. You can run your empire – whether you’ve got a team of a hundred folks working under you, or you’re a budding entrepreneur, you have got it within your reach to not only manage your administration needs but conquer them into submission. You really can have it all.

Okay, so let’s not waste any more time with anecdotes and one-liners, let’s dive in.


Let’s talk about time. Using your time wisely will not only help you keep on top of your admin, but it will also help you feel more in control of your day and stop you from feeling overwhelmed. By prioritising tasks and allocating time to them, you’re creating the opportunity for them to get done. Even if not to completion, start and finish at the prescribed time and keep procrastination at bay. Toggl Track is great for small businesses, freelancers and corporate teams, as it boasts tailored features. Furthermore, up to five users get a free account, which is perfect for sharing.

Make lists. It may be stating the obvious, but making lists is a great way to visually see where you’re at and what really needs to be done. It’s really easy to allow our minds to create mountains out of molehills when we’re mentally trying to keep track of the big picture. You’ll be amazed at how much calmer and more in control you feel when there’s an accurate layout in front of you.  With a tangible list, it’s easier to focus on other areas which require your critical thinking. If you’re feeling super creative, you can create a vision board alongside your lists to see how everything fits together, just like pieces of a puzzle. Strategy and problem-solving are both areas that can be dampened by the weight of admin bearing on us. So finding a solution that works for you is key.

Delegate it out

Outsource and hire an online assistant. The past 18 or so months have really turned things upside down. The traditional 9-5 has pretty much left the building, for good. And that’s even with businesses slowly but surely reopening their doors and offices. Now is the time to release any old thought patterns and make space for new ones, and open the possibilities to what a Virtual Assistant can bring to the table.

A VA can save you money, you have the flexibility to delegate as much or as little as you’d like to. This means that as your business transitions through each project, you can scale back or increase your needs as required.

These days a VA is skilled beyond basic administration. They can:

  • take on your digital marketing needs;
  • organise your planner;
  • write and manage emails;
  • handle client communications;
  • coordinate events;
  • manage projects;
  • organise and streamline processes;
  • manage the office;
  • do the Bookkeeping;
  • do data entry, and so much more.

And all of this from the comfort of their own home or space. Your VA could even be based in another country. AVirtual hires only the cream of the crop when it comes to VAs. Their assistants are well-spoken, educated, and come with a wealth of experience. What’s more, if you’re not completely satisfied with their service, they offer you a no quibble, money-back guarantee. So there’s nothing for you to lose (other than your admin hassles) and everything to gain.

Beat procrastination and get on top of your admin by realising that it takes as much energy avoiding something as it does actually starting it. If it’s really something you can’t face, then delegate. There’s no time like the present to take charge and forge forwards. We are the masters of our fate and how we choose to shape our daily lives is within our power.

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